***In Outlook 2007, click the drop-down icon in the New button, and select Distribution List in the drop-down menu.

Note: If you want to bulk add contacts to an existing contact group, please double click to open it.

2. In the Contact Group window, click Add Members > From Outlook Contacts under Contact Group tab.

In the Distribution List window in Outlook 2007, click Select Members under Distribution List tab.

3. In the Select Members dialog box, you need to:

1). Select the contact folder which the contacts exist in the Address Book drop-down box;

2). Hold the Ctrl key to select the contacts one by one if the contacts are discontinuous. Or click the first contact, hold the Shift key and click the last contact if the contacts are continuous in the contacts folder;

3). Click the Members button;

4). Click the OK button.

4. Then the contacts are bulk added to the contact group. Click the Save & Close button to save it.

Note: If that’s a new created contact group, you need to type a name in the Name box before saving it.

How to Create and Manage Contact Groups in Outlook 2010

If you find you’re sending emails to the same people all the time during the day, it’s tedious entering in their addresses individually. Today we take a look at creating Contact Groups to make the process a lot easier.

Create Contact Groups

Open Outlook and click on New Items \ More Items \ Contact Group.

This opens the Contract Group window. Give your group a name, click on Add Members,and select the people you want to add from your Outlook Contacts, Address Book, or Create new ones.

If you select from your address book you can scroll through and add the contacts you want. If you have a large amount of contacts you might want to search for them or use Advanced Find.

If you want to add a new email contact to your group, you’ll just need to enter in their display name and email address then click OK. If you want the new member added to your Contacts list then make sure Add to Contacts is checked.

After you have the contacts you want in the group, click Save & Close.

Now when you compose a message you should be able to type in the name of the Contact Group you created…

If you want to make sure you have everyone included in the group, click on the plus icon to expand the contacts. You will get a dialog box telling you the members of the group will be shown and you cannot collapse it again. Check the box not to see the message again then click OK.

Then the members of the group will appear in the To field. Of course you can enter a Contact Group into the CC or Bcc fields as well.

Add or Remove Members to a Contact Group

After expanding the group you might notice some contacts aren’t included, or there is an old contact you don’t want to be in the group anymore. Click on the To button…

Right-click on the Contact Group and select Properties.

Now you can go ahead and Add Members…

Or highlight a member and remove them…when finished click Save & Close.

If you need to send emails to several of the same people, creating Contact Groups is a great way to save time by not entering them individually. If you work in for a large company, creating Contact Groups by department is a must

 

Create a Distribution List in Outlook 2013

Fire up Outlook and switch your attention to the right hand side of the Window. Here, under the find section you will see the address book. Go ahead and click on it.

When the address book opens up, click on the File menu item, then choose New Entry…

We are creating a distribution list, so you will need to choose “New Contact Group”.

Once the group has been created, we need to add contacts to it, so click on Add Members and then choose “From Outlook Contacts” from the drop down.

That should have brought up the below dialog where you can choose contacts to add to the group. So hold down the Ctrl key on your keyboard and select all the contacts you want to add to the group. Then click on the Members button in the bottom left hand corner of the dialog. Then click OK.

We then need to give our group a name. I opted for the super creative “How-To Geek Ninjas”.

Finally you can click the Save & Close button.

Now when you need to send an email to all the people you added to the group, just start typing the name of your group in the To… box and let auto complete do the rest.